Overview
Qualified Vendors lists are used by many companies to ensure that purchased parts meet specification and quality targets. This tutorial teaches the ERPlite process for generating the Qualified Vendors List (QVL) for each purchased part and for using the QVL in Purchase Orders.
Definitions
First some definitions.
Qualified Vendor: is a supplier that can be
1. The Original Manufacturer
2. A Substitute Part manufacturer whose part meets the specifications of the original manufacturer.
3. A distributor of the Original Manufacturer or Substitute Manufacturer.
Original Manufacturer: is the manufacturer that controls the design of the part. The part can be purchased from the original manufacturer or a distributor. The distributor resells the part, and does not change the design specifications.
Substitute Part: is a part designed by a competitor to the original manufacturer that fully meets the original manufacturer's spec.
Purchasing Order(PO): entry of components to be purchased from a supplier and the required delivery dates.
PO Receiving: transfer the received product to Stores (upcounting Stores Inventory Counts).
Create QVL for a Component.
1. Open the ItemMaster Form.
Tutorial actions:
ERPlite Switchboard->BOM->ItemMaster.
ERPlite will display the first Item.
This tutorial assumes that the Item has already been entered in the ItemMaster and that a QVL is needed.
Note: To enter a new Item, click * on the bottom scroll bar. ItemNumbers have intelligence encoded in their characters. Duplicates are not allowed. ItemNumbers can be up to 50 alphnumeric characters in length.( See the Itemmaster tutorial for more detailed information)
2. Enter the Original Manufacturer
Click on the Manufacturer tab.
Enter the Manufacturers Name and Address (Address is required for cross border shipments only).
Tutorial entry: Samsung, 123 Kim St, Gumi
Enter the Manufacturers Part Number.
Tutorial entry: M1234
Enter the Country of Origin (needed for cross border shipments only).
Tutorial entry: Korea
3. Enter the Qualified Vendors.
Click on the QVL tab.
Enter the Vendor.
Click the pull down menu button labelled Vendor.
Tutorial Entry: Vendor = Munchkins-r-Us
Note: if the desired vendor is not in the list, it must be entered via the Suppliers Form.
Enter Vendor Part Number.
Usually the Vendor will have its own SKU number for the original manufacturers part. If one doesn't exist, then type NA in the field.
Tutorial Entry: VendorItemNumber = MNCH1
Note: if the part is a substitute Manufacturer's part then include the Substitute manufacturer's name in brackets.
Tutorial Entry: VendorItemNumber = MNCH2(Tatung)
4. Close ItemMaster.
Print QVL
The QVL for all purchased parts is a useful reference document. The latest, up to date version can be printed at any time
1. Open the QVL Report.
Tutorial Action: Switchboard->BOM->QVL Report.
2. Print QVL.
Tutorial Entry: File Pull Down Menu Click on Print
Purchase Order using QVL parts
The VendorItemNumber is entered via the Purchase Order form and printed out on the Purchase Order.
1. Open Purchase Order Form.
SwitchBoard->Mfg Orders->Purchase Order(inventory)
For this tutorial we will use the already entered PO7013.
2. Select the Supplier from the pulldown list.
Tutorial Entry: MUNCHINS-R-US
NB: If you forget to select a supplier then no qualified vendors will be selectable below.
3. Select the Item in the subform.
Tutorial entry: CMP0001
4. Select the Vendor Part Number.
The PO form filters the QVL to only display VendorItemNumbers for the specific items and supplier chosen above. It displays both original substitute manufacturer parts.
Tutorial Action: Select the Tatung substitution part MNCH2(Tatung)
Note: if no VendorNumber is needed, then type NA in the VendorNumber field.
5. Preview the PO
Preview the PO to verify data accuracy and print a copy.